Privacy

Privacy Notice for Isle of Man Sport and Isle of Man Sport Aid

Department of Education, Sport and Culture as Data controller

The Department of Education, Sport and Culture is a data controller for the purposes of the Data Protection Act 2002/General Data Protection Regulation (Isle of Man) Order 2018. The contact details for the Department of Education, Sport and Culture are:

Thie Slieau Whallian
Foxdale Road
St John's
Isle of Man
IM4 3AS
Email: DPO-DESC@gov.im

In addition to the information set out in the Isle of Man Privacy Notice, we may also collect the following information about you:

  • Name
  • Contact details
  • Governing Body of Sport details
  • Photographs
  • Payment / Financial Details

The Data Protection Officer for the Department of Education, Sport and Culture is:

Tahir Deen
Thie Slieau Whallian
Foxdale Road
St John's
Isle of Man
IM4 3AS

Tel 01624 698386
Email: DPO-DESC@gov.im

How we will use the information we collect about you

The Department of Education, Sport and Culture will use your information to:

  • Send you information relation to Isle of Man Sport and Isle of Man Sport Aid
  • Effectively and efficiently correspond with you
  • Help process applications for assistance and/or funding
  • Help prevent and detect crime.

The Department of Education Sport and Culture has a statutory obligation to check and verify the data you provide to us via application forms, claim forms, reconciliation forms etc.

This may include checks of publicly available information but in some cases, where it is necessary and relevant to your application, the information you provide may be disclosed or shared with other organisations.

This will only be done where there is a legal obligation for us to do so. We will do this to allow us to:

  • Process applications
  • Verify the information and documentation you have provided is correct
  • Help prevent and detect crime including fraud, money laundering, identity theft or other criminal offences.

How we will share the information we collect about you

Third parties we may share your data with include, for example:

  • Isle of Man Government Treasury
  • Governing Bodies of Sport
  • IOM Sport Institute Team.

Information obtained or disclosed by third parties will not be used for any other purpose other than to process payments or financial awards / support.
Failure to provide the information as above will result in payments or claims not being paid to the intended recipient(s).

Protecting your information

The Department of Education, Sport and Culture will:

  • Keep your information safe and secure in compliance with its information security policy
  • Only use and disclose your information as detailed above, where necessary
  • Retain the information for no longer than is necessary and your information will be permanently deleted once the timeframes set out below have been reached.

Transfer of information outside the EEA

The Department will not transfer data outside the EEA.

More information

You can find out more information including:

Freedom of Information

Requests for Information, submitted in accordance with Freedom of Information Act 2015.

The following information is collected for the purpose of meeting a request you have made for information.

 

Title

First name

Surname

Address

Email Address

Phone number

Mobile number

Your rights

You have a right to access your personal data to ensure that it is accurate, and to request that it is rectified, blocked, erased or destroyed if it is inaccurate.

To make any request relating to your data held by us, please contact the Data
Protection Officer for the Department of Education, Sport and Culture name who is:

Tahir Deen
Thie Slieau Whallian
Foxdale Road
St John's
Isle of Man
IM4 3AS

Tel:01624 698386
Email: DPO-DESC@gov.im

If you are not satisfied with the response you receive, you may also complain to the Information Commissioner, whose details can be found on www.inforights.im, or the relevant supervisory authority. You may have a right to other remedies.

Document type Retention periods

IOM Sport – GBS Engagement Form accompanying documentation,  policies, accounts etc. (provided by Governing Bodies of Sport)

 Until a re-submission of a new form which replaces or updates the current information.
IOM Sport – Charter Document (provided by Governing Bodies of Sport) Until a re-submission of a new form which replaces or updates the current information
IOM Sport – “Support for Sport” application Form 6 financial years (plus current year)
IOM Sport – Application to join the IOM Sport Committee and supporting documentation including CV, references etc. (successful applications) For the duration of the committee member’s four year appointment
IOM Sport – Application to join the IOM Sport Committee and supporting documentation including CV, references etc. (unsuccessful applications) Current financial year
IOM Sport – Committee members claim forms 6 financial years (plus current year)
IOM Sport – Contact Details Form (for IOM Sport Committee Members) For the duration of the committee member’s four year appointment.
IOM Sport – “Contact Details Form” (for Governing Bodies of Sport) Current financial year
IOM Sport – “Contact Details Form” (for Development Officers) For the duration of Development Officer’s contract or upon resignation of the officer (whichever comes first).
IOM Sport – “Funding / Support Claim” Form 6 financial years (plus current year)
IOM Sport – “Bank / Payment Details” Form (for recipients of financial awards / support) 6 financial years (plus current year)
IOM Sport – Sports Awards Nomination Submission Until the shortlisting process has been completed for each event.
IOM Sport Aid – Application Form Current financial year
IOM Sport Aid – Updated Information Form Current financial year
IOM Sport Aid – Financial / Support Claim Form 6 financial years (plus current year).
IOM Sport Aid – Monthly Report Form (completed by athletes) Current financial year.
IOM Sport Aid – Athlete reports and updates (completed by IOM Sport Aid Team & Support Team) Current financial year.